We hope you are staying home and staying safe and healthy! Since most of us are at home, we can take the time to provide our minds a rest from the bombardment of stressful news by planning for an up and coming future celebration. During these uncertain times, focusing on the positive can really help. Your Event Party Rental will offer you an additional incentive to do so. Book your party 6 months in advance, and receive a 10% discount! Our showrooms are closed but our event planners are available by phone to talk you through the process. Contact us though our website, or call our Plymouth 734-354-9591 or Brighton 810-227-2504 locations. We are excited to hear from you and look forward to your future celebration.
Choosing vendors can be overwhelming and stressful. You want to be able to trust that the people you hire are going to deliver beyond your wildest dreams. By now, you may have booked your venue, your florist or decorations and maybe a band or DJ, but now you’re looking to put the final touches on your big day. So, let’s make this easy! Here are six questions we think you should be asking your event rental company:
1. Will I be able to get all the items I need here?
The list of items you need for your wedding, graduation party, or corporate event is likely pretty long! It’s possible we have EVERYTHING on your list, saving you the hassle of working with multiple rental companies. So, what do you need? Tables, chairs, concession items, linens, glassware? Let’s start here.
2. Have you worked with my venue before?
If we have worked with your venue before, we’ll likely have tips, tricks and advice for both delivery and set up of your rentals. If we haven’t worked with your venue before, no worries! We’ll run through all the necessary details for delivery and set up as we go along.
3. Do you have any suggestions for other vendors we should work with?
Your Event Party Rental works with many vendors in the surrounding area every single wedding season. Let us use this expertise to make your vendor hunt just a little bit easier. Florists? Caterers? Musicians? Photographers? We have our favorites and we’re happy to share.
4. Besides my rental items, what additional fees or costs will be charged?
A copious amount of work happens behind the scenes to get everything ready for your event. A few of these things we need to charge for, including delivery and set up. Discussing these fees up front makes sure everyone is on the same page and allows us to avoid stress down the line. We offer free rental quotes, so you know what you are spending ahead of time.
5. What are your hours the day before and the day of my event? Will there be someone available on site or via phone to answer questions or deal with any issues that may arise?
We want to make sure every part of your event runs smoothly from rental pick up or delivery to clean up. Let’s talk about how we can offer support throughout the day, and in the days leading up to the event.
6. Do you have any suggestions for a rain/weather “Plan B”?
We have tents and heaters available for rent, but we also have other ideas and suggestions to deal with surprising weather changes. We’re looking forward to working together to make sure your “Plan B” is every bit as amazing as your “Plan A”.
Do you have other questions for us? Don’t hesitate to ask! You can find our contact form HERE. Your Event Party Rental’s experienced event planners are looking forward to making all your event dreams come true.
Wishing you love and happiness on your lifetime journey together.
Each of the five senses plays an important role in stimulating the brain and creating lasting memories. The five senses – sight, smell, touch, sound and taste – also present unique opportunities to add personality to your big day. Here are a few ideas for transforming your event into a day that will delight the senses, and delight your guests:
Sight is the most obvious, and in our opinion, “FUN” sense to incorporate into your wedding. Everyone wants their guests to be blown away by how creative and put together their wedding venue and decorations are. Make a visual impact with a unique color scheme, layout, and lighting. Mix patterns, color and textures to create the mood you want. Exciting and energized. Calming and comfortable. Warm and intimate. A beautiful venue and setting is essential, but customized decorations can add personality and impact.
Smell is an often overlooked sense during event planning, but it is SO important, as it’s one of the first encounters your guests will have with your event. Smell is also said to be the most impactful in creating memory. Your food and florals will already smell heavenly and captivate your guests as soon as they walk in, but you may also consider adding scented candles or burning incense. Many couples engage in cleansing rituals, like burning sage, to make a room or area smell fragrant and welcoming.
Texture, feeling and mood matters. From the invitation paper and room temperature, to the sandy beach floor, your guests will be engaging with your event at every turn. Imagine the feelings your guests will experience from the moment they arrive to the end of the event. Incorporate the sense of touch through the textures of your dinnerware, wedding dress fabric, furniture, and decorations.
Close your eyes and listen to your event. Laughter. Conversation. Your favorite music. What does your big day sound like? Band or DJ? Welcoming music when guests arrive? Song choices for the wedding ceremony? Even background noise can either add or subtract to guests’ mood. String quartets, acoustic guitar and harps provide happy, romantic vibes. Outdoor weddings are filled with the soothing sounds of nature. DJs often play popular hits or music from past decades. Just make sure your music choices are unique to you while also being something your guests will enjoy.
Mmm… food and drink… wedding day staples. You’re probably already planning for all your favorite foods, champagne and cocktails, but have you considered incorporating other creative taste elements? Homemade hot chocolate? How about a candy bar? Chocolate fountain? Don’t forget the basics such as flavored water, hot coffee and local teas! Color and lighting both play a huge factor in perceived taste so think about the color palettes and ambiance when planning your menu as well.
Your Event Party Rentals is here for all of your special days including your wedding reception. Contact us for a bridal appointment and free quote in either our Plymouth or Brighton locations.
We don’t know about you, but for many of our clients the least favorite part of any big event is estimating numbers. How many invitees are actually going to RSVP “yes”? Is there a chance that some of the “yes” RSVPs won’t show? Or that someone will change their mind and show up last minute? Do I need extra glassware? Napkins? Plates? Chairs?
Here are a few of our suggestions when it comes to estimating event numbers:
1. Multiply the number of guests invited by 66 percent
According to wedding experts, approximately one third of your invitees won’t attend your event. If you have quite a few out of town guests, the number of “no” RSVPs could be even higher.
2. Estimate your dinnerware numbers and always allow for mishaps
If you’re planning on a sit-down dinner, you can estimate the number of plates much better. Although everyone should have dinnerware at their place setting, you should always plan on someone needing an extra plate or a dish getting broken, dirty or dropped. We suggest ordering at least ten extra plates for every hundred guests.
If you’re planning on a buffet service, you’ll need to plan on renting many more extras. At buffet weddings, people tend to move around and set down plates, picking up new ones when they return for seconds. We would suggest an additional 25-40 plates for every 100 people.
The same rules apply for cake and dessert plates.
When considering dinnerware, always remember to include your vendors (Photographer, videographer, Officiant, etc.) who will likely be eating at some point during the event.
3. Allot enough glassware for your bar service
The number of glasses you will need for your wedding, depends on the drinks and the type of drink service you plan on having. With an open bar, out of habit, guests will expect to have a new glass with each drink. Therefore, take into account how many drinks you are serving (wine, beer, cocktails…) and the amount of alcohol your friends, family and co-workers are likely going to consume. Don’t forget to account for any pre-ceremony welcome drinks, and the champagne glasses needed for toasts.
If you are a bride-to-be, please make an appointment with one of our wedding specialists in either our Plymouth or Brighton locations. We can help put your mind at ease and plan for your big day.
Often when we talk to Brides, they’re eager to put together a day that is sustainable and budget-friendly. At times, buying your own decorations and wedding necessities, and planning to sell them afterwards, seems to be the money-saving option. However, when you factor in the extra labor including preparation, delivery, set up, tear down, clean up and reselling, it is rarely worth it!
Of course, we’ll admit there are a few exceptions to our suggestions to rent. You should buy if you are hoping to save something as a wedding keepsake, wanting to make a customized statement, or if you’re planning on using the item in another area of your life. However, you should rent if you are on a budget and hoping to save a bit of money. Renting makes set-up and clean-up a breeze!
A few of our favorite rental products for helping your day run smoothly for all involved include… Linens, Dishes and glassware, candle holders and vases. These items specifically are difficult to wash, transport and set up in a way that isn’t going to look wrinkled, stained, dirty or broken.
There are even places where you can rent your wedding attire and accessories! Send us a message or make a bridal appointment at either our Plymouth or Brighton locations, we would love to chat more about ways you can save time, energy and money and enjoy a spectacularly beautiful and joyful wedding.